The Hosting Coordinator has the principal responsibility for coordinating volunteers in the recruitment and screening of AFS host families. As such, the Hosting Coordinator facilitates and monitors the recruitment of host families and placement of AFS host students in the team along with working to develop and support local hosting volunteers.
The role and responsibilities of the Hosting Coordinator can be organized in a variety of different ways. You can organize a “team” of Hosting Coordinators who take responsibility for different tasks, or perhaps your Team might identify a Hosting Coordinator for different geographic areas in the team, by chapter, school district, or city. Or you can have one Hosting Coordinator for the whole team.
The volunteer leadership team working with the Regional Field Specialist (RFS) is encouraged to develop the volunteer hosting structure that works best for their area and circumstances.
- Ensure hosting placement goals are met by the Team
- Collaborate with team, chapter/local volunteers, and RFS to gather information regarding hosting potential of the team to create and implement a hosting recruitment plan
- Work with the team in ensuring schools have local AFS contacts to maintain quality relationships with administrators and faculty
- Coordinate the selection and distribution of host student applications for the team
- Receive and distribute nationally and regionally generated host family leads to volunteer contacts in chapter/local units ideally by using Hosting Lead Management tools provided by AFS-USA
- Work with Support Coordinator as needed in finding replacement families in situations where a host student requires a change in host family
- Maintain complete files of host family and student applications
- Adhere to AFS-USA, AFS International, CSIET and State Department guidelines and quality standards
- DoS (Dept. of State) Certification Training (annually)
- HSA (Hosting & Support Affiliation) Training (annually)