Treasurer

The Treasurer is responsible for overseeing the management and accounting of the Area Team and/or Chapter finances. They work closely with Chairs of the Area Teams and/or Chapters.

Requirements

• Must be 25 years or older
• Proficient in working with numbers
• Possess working knowledge of excel
• Familiar and comfortable with working with online and digital tools
• Willing to utilize online tools that are provided as part of the Field Finance process

Tasks

• Maintain accurate records that include all income and expenses in compliance with IRS regulations and with Generally Accepted Accounting Principles (GAAP)
• Responsible for the appropriate use of co-support and locally raised funds, in accordance with the spending guidelines outlined in the Treasurer Manual and section in Help & Learning
• Team Treasurers and Chairs have the sole authority to approve transactions are and are responsible to ensure that there are no unauthorized withdrawals from Team bank accounts
• Responsible for the timely submission of a complete financial package to the Field Finance team as specified in the Treasurers Manual and in the following section in Help & Learning
• Manage specific aspects of banking relationship and under the direction of the Field Finance staff
• Ensure that spending is within reasonable limits and/or within the Team’s established budget
• Support the financial goals of AFS-USA, which may differ from time to time depending on business needs. Such goals will be communicated as necessary
• Work as a team with staff in Finance and Field Staff.

Information They Need to Know

Here are links to the sections in the Help & Learning Center with the information the Treasurer needs to know:

• Managing Finances
  Articles about managing the team’s finances and accounts
• Staying Compliant
  Articles related to AFS insurance and how to obtain a certificate of insurance when needed
• Field Finance Forms
  An article containing the financial form for the team and/or chapter

This information is also available in the Treasurers Manual.

Training

New treasurers can receive one-on-one training from the Field Finance staff. The Regional Field Staff is also an available training resource.