What are the typical departure and arrival dates for Host Students coming to the U.S?
The exact arrival and departure dates vary from year to year, but you can expect the NH cycle students (non-Sponsored Programs) students to arrive during the Wednesday/Thursday of the first or 2nd week of August.
Sponsored Programs students (i.e. YES, CB, FLEX) often fly to Washington, DC, where they spend a few days in orientation before flying to their host communities. See below for more information about Sponsored Programs Arrivals.
Semester students depart on the second week of January.
The NH year program students and the winter semester students will usually depart the fourth Monday/Tuesday of June. Dates are staggered according to International Gateway.
NOTE: Starting with NH18 departures, students hosted in New York State will depart the Monday after the last Regents/graduations.
Where can I find travel information on our participants?
Our AFS Partners are responsible for booking the international arrival and return information for their students. Once the travel has been confirmed, our Partners will put the travel into Global Link, which you can view via MyAFS.
What happens if there are travel delays?
Our Travel Department closely monitors our AFS students traveling, whether they are arriving into or departing the US. There will always be an AFS volunteer or staff member either on-site or on-call to help in case of a travel emergency. Students who are traveling have also been given emergency contact numbers they can use in case they have any questions.
Who helps our participants at Gateways?
There are AFS volunteers and staff on-site to help students check in for their flights and make sure they go through security. In the case that students connect behind security, there will be an volunteer or staff member on-call to manage any travel emergencies.
Do students have to pay for luggage?
International flights typically include an allowance of at least one checked bag. However, every airline operates differently so it is important for students to be aware of their luggage allowance for their international flight. This information can be found on airline websites or by contacting the airlines directly.
In the case of students traveling domestically within the US, there is no luggage included on their domestic ticket. (This includes tickets purchased for Early Return and Program Release students.) Students should be prepared to pay any fees for luggage on their domestic flight. Again, each airline is different, so students should look up the luggage fees on the airline website before the day of travel. AFS USA sends a detailed luggage allowance letter to our partners before students depart so they are aware they are responsible for these fees upon arrival and departure.
Can students extend their program or leave later than originally planned?
Program extensions are granted for Fall Semester students who decide they want to "extend" their program to a Year Program. Please speak with your Team Development Specialist (TDS) on how to begin this process.
If a student would like to stay past their program end date (e.g. to travel around the US, visit natural family, etc.), this would be considered Program Release. Please consult [this page] for more information on Program Releases.