Reporting requirements differ depending on what type of bank account is in place and whether you are an Area Team or Chapter.
Reporting Timelines
- Area Teams – monthly by the 20th of the following month.
- Chapters – quarterly by the 20th of the month following the quarter close.
- Reports can be submitted by email (fieldfinance@afsusa.org), by fax, or by mail. Email submission is preferable. Note that Global Link will be updated more quickly when submissions are via email.
- Any teams consistently late in submitting their financials, may have their funds transferred out of the local account and placed into the NY Centralized banking system.
Financial Reporting Requirements for Centralized Accounts
Centralized Accounts held in New York are not subject to monthly or quarterly reporting. All transactional activities posted to Global Link are managed and reported on by appropriate AFS Staff.
Financial Reporting Requirements for Local and Branch Accounts
The submission of a complete and accurate financial report for local or branch accounts must be submitted by the stated deadline above.
- Area Team Financial Reporting Form
- Chapter Financial Reporting Form
The following documents should be uploaded with the online completed financial report:
- Receipts/invoices to substantiate all checks written on the account during the period under review;
- A copy of the current month’s bank statement showing the period’s overall activity.
- Copies of the bank’s deposit slip or Field Finance Deposit slip confirming all revenue streams received.
- The completed report must be signed by the leadership of the Area Team or Chapter before it is submitted to fieldfinance@afsusa.org for review.
In cases where there is a lack of compliance with any of AFS-USA Field Finance principles, guidelines, and reporting requirements, we reserve the right to close local Team bank accounts and transfer the cash into an account, for the Team’s behalf, but under the management of Finance staff.