Certain sending and hosting costs for some of our students are funded by restricted grants received from the U.S government. Along with these grants comes a requirement for detailed accounting and reporting. The nature of sponsored program expenses include enrichment and cultural activities, medical expenses, incidentals and other expenses solely related to our Sponsored Program (SP) students.
The expenses for Sponsored Program (SP) students can only be paid out of the AFS-USA bank account. Co-support is not to be used to pay expenses of the nature described above. AFS-USA will either reimburse you for any out-of-pocket expenses you may incur or pay a vendor directly on behalf of the SP student or for the SP program in general.
You should use the expense report form to submit these expenses for reimbursement. Please submit all receipts and other required substantiation as outlined below.
To be receive reimbursement for these expenses you must submit the following:
- An expense reimbursement or vendor payment form with a justification of the expense
- Leave the coding blank for these expenses
- Instead of sending the expense report or vendor payment form to Field Finance, please submit these to the Sponsored Programs Department at the following address:
- AFS-USA, Inc.
ATTN: Sponsored Programs Grant Administrator
120 Wall Street, 16th Floor
New York, NY 10005
- AFS-USA, Inc.
- If you are seeking reimbursement for a sponsored program participant's medical care, school supplies, etc., please provide the name of the participant.
You can access the reimbursement form and vendor payment forms here
For more information and details about supporting our Sponsored Program students, click here