In this article:
- Medical and Student ID Cards
- Local Contact and Area Rep Designations
- How to Print Medical and Student ID Cards
- How to Email Medical and Student ID Cards to Host Families
Medical and Student ID Cards
This article defines Medical and Student ID cards and explains where to find individual Medical and Student ID cards in MyAFS as well as how to print cards for multiple students in Global Link.
Please keep in mind that the Medical ID card should NOT be shared with host parents before a student's arrival. Thank you!
Students are provided temporary Student ID cards in their home countries before they depart. We ask each team to please be prepared to print and provide cards to students upon arrival.
The Medical ID card does not contain host family details therefore there is no need to issue a replacement card even if students change host families. The Medical ID card is valid for the duration of the student's program and contains important medical network information including the logo to help providers with billing.
Sample Student ID Card
Sample Medical ID Card
Liaison and Area Rep Designations
For the Liaison, the ID card uses people in this order, taking the first one that exists:
- Liaison assigned to the student
- Welcome Liaison assigned to the student
- Associate Support Coordinator assigned to the student
- Support Coordinator assigned to the student
- Area Team Support Coordinator
- Area Team Liaison Coordinator
- Area Team Chair
- Area Team Hosting Coordinator
- And if none are found, just put the word “Support Coordinator”
For the Area Rep, the ID card uses people in this order, taking the first one that exists that is also not the local contact:
- Associate Support Coordinator assigned to the student
- Support Coordinator assigned to the student
- Area Team Support Coordinator
- Area Team Associate Support coordinator
- Area Team Chair
- Area Team Hosting Coordinator
How to Print Medical and Student ID Cards
Medical and Student ID cards are available in the Team widget on MyAFS by clicking on a specific student:
To see this information:
To print Medical or ID cards for multiple students at one time, go to the Hosted Participant section of Global Link, choose your Area Team, and Search. (Note: you may need to increase the Max Result to be able to see all of your students.)
Check the students whose cards you want to print and then select Next.
In the pop-up box that appears, select that you want to Print USA ID Cards or Print USA Medical Cards) and OK.
or
Next, you will choose to Download to PDF, which will download all the cards into one file for you to print.
The default is to print one per page. If you wish to print more than one on a page, please note that the print will be smaller. But if you would prefer wallet-sized cards, when you go to print the document, choose multiple cards per page, with 3 per page under Custom (1 x 3) for a portrait view:
How to Email Medical and Student ID Cards to Host Families
In addition to ensuring that students have a hard copy of the Medical and Student ID cards within the first week of arrival, we encourage volunteers to send an email copy to the host family via Global Link. This will enable the host families to have easy access to copies of the cards in the Messages section of the Global Family Tools platform. Here is the link to a guide showing the steps for emailing the cards via MyAFS.