In this article:
- Medical and Student ID Cards
- Local Contact and Area Rep Designations
- How to Print Medical and and Student ID Cards
Medical and Student ID Cards
This article defines Medical and Student ID cards and explains where to find individual Medical and Student ID cards in MyAFS as well as how to print cards for multiple students in Global Link.
Please keep in mind that the Medical ID card should NOT be shared with host parents before a student's arrival. Thank you!
Students are provided temporary Student ID cards in their home countries before they depart. We ask each team to please be prepared to print and provide cards to students in the event they were lost or forgotten before their departure. AFS-USA will print new cards for every student to be mailed directly to the host parents after all students have arrived in the U.S.
The Medical ID card does not contain host family details to make sure the card is usable even if students change host families. Thus, the Medical ID card is valid for the duration of the student's program and contains important medical network information including the logo to help providers with billing.
Sample Student ID Card
Sample Medical ID Card
Local Contact and Area Rep Designations
For the Local Contact, the ID card uses people in this order, taking the first one that exists:
- Liaison assigned to the student
- Area Team Liaison Coordinator
- Area Team Support Coordinator
- Area Team Chair
- Area Team Hosting Coordinator
- And if none are found, just put the word “Support Coordinator”
For the Area Rep, the ID card uses people in this order, taking the first one that exists that is also not the local contact:
- Associate Support Coordinator assigned to the student
- Area Team Associate Support coordinator
- Area Team Hosting Coordinator
- Area Team Chair
- Area team Support coordinator
- Liaison
How to Print Medical and Student ID Cards
Medical and Student ID cards are available in the Team widget on MyAFS by clicking on a specific student:
To see this information:
To print Medical or ID cards for multiple students at one time, go to the Hosted Participant section of Global Link, choose your Area Team, and Search. (Note: you may need to increase the Max Result to be able to see all of your students.)
Check the students whose cards you want to print and then select Next.
In the pop-up box that appears, select that you want to Print USA ID Cards or Print USA Medical Cards) and OK.
or
Next, you will choose to Download to PDF, which will download all the cards into one file for you to print.
The default is to print one per page. If you wish to print more than one on a page, please note that the print will be smaller. But if you would prefer wallet-sized cards, when you go to print the document, choose multiple cards per page, with 3 per page under Custom (1 x 3) for a portrait view:
