Volunteer Expense Report and Vendor Report Forms

FOR CENTRALIZED NY ACCOUNTS

• To request a reimbursement for out of pocket expenses or
• For payments to vendors
• They must be mailed to NY field finance at least a week before any check can be cut

FOR ALL LOCAL BANK ACCOUNTS

• Submit a vendor payment form with original invoices, receipts, and documentation or
• Submit an expense report form with appropriate back up
• This form must be submitted to back up any checks that have been written

Expense reports are to be used for out-of-pocket expenses. The Vendor payment form are used when vendors are paid directly. Submit vendor and expense forms with original invoices and explanation of expense. Lead time for check generation is one week. Submit with Finance report form if you have a local bank account. Form is used by all teams regardless of bank type.