The easiest way to add or update school staff members is by first finding the school in MyAFS.
Though please note, only a select few people can be added this way: the Principal, PAF Receiver, School Hosting Contact, AFS Champion, World Languages Dept Chair, and School Sending Contact. If you are trying to add a different connection, please contact your School Partnerships Coordinator. Here are some important distinctions for these various titles:
- PAF Receivers are the people in the School or at the District level to whom you send hosted student information in order to get school approval and PAFs (Placement Acceptance Forms) signed.
- School Hosting Contacts are the people in the school in charge of exchange students or the people you go to with questions about exchange students.
- AFS Champions are the people always willing to promote AFS opportunities and advocate for having exchange students and for sending U.S. students abroad.
- School Sending Contacts are the people you contact to talk about students interested in studying abroad and/or study abroad scholarships.
The system will also automatically capture and record people who sign online PAFs. The name and email address of the most recent PAF Signer cannot be edited in MyAFS (see image below).
It is okay if a person wears more than one hat. Maybe the Principal is the PAF Receiver, the PAF Signer, and the School Hosting Contact. In other cases, one person needs to be sent the PAF, a second person signs the PAF (maybe even at the School District level), and the Principal may have very little to do with exchange students, but the Registrar, or an Assistant Principal, or maybe even a Counselor is the key contact for students once they arrive (and would be considered the School Hosting Contact). Here is an example of a school with many different contact people:
Note that a school can even have an AFS School Representative, a volunteer who is building or has established a relationship with the school. To be listed as an AFS School Representative, please take the School Outreach training and let the School Partnerships staff know so we can make sure you are affiliated with the school properly. You can also learn more about the AFS staff and volunteer roles when it comes to schools by reading Volunteer and Staff Roles in School Relationships.
If you have identified that someone in the school record no longer works at the school, simply click the Remove button next to their name. This will not delete their record in Global Link, but rather will just remove this specific connection to the school (ie they become a former Principal rather than the current Principal).
To add a new contact, click on the Add School Contact Person button at the top of the page.
Then follow the prompts to add a new person.
MyAFS will try to make sure that a duplicate person isn't added. However, in most cases, you'll need to select to Add a New Person here:
When adding a new person, you will need the first name, last name, and email address of the individual. You can add the person's city, state, or zip if you know it, but this additional information is optional.
If you have any questions or problems, please don't hesitate to reach out to AFS staff for assistance. Thank you for your help in keeping our school records current and accurate!