An Event placement is a placement of up to seven nights, with a family other than the student's fully screened long-term placement, where the student will be returning to their original placement at the end of the Event placement. Event Families are typically used when a Team is hosting a large group event or orientation, though they could also be used while the student's host family is out of town or temporarily not in position to host due to a family event or other circumstance.
This article includes:
- Event Family Application
- Event Family FAQs
- Event vs. Non-Event Placement Examples
Event Family Application
Because Event Families can only host for up to seven nights in cases where the student will return to their fully-screened placement, they can complete a shortened version of the full application, called the Event Application:
Event Family FAQs
How long can an Event Family host?
An Event Family can only host for seven nights or less. If there is a chance that the student will be staying longer or not be returning to their fully-screened family, a full application will need to be completed.
Can an Event Family be used outside of orientations and Team gatherings?
Yes. As long as the placement will last no longer than seven nights and the student will return to their fully-screened family, then the Event Family can be used at any time during the year.
Can an Event Family host a student for a support-related move?
No. Event Families are only intended to be used in cases where the student will be returning to their fully screened family.
Can families who have completed the full application be used as Event Families?
Yes. Any family that is fully-screened is automatically eligible to host as an Event Family. They do not need to complete the Event Application.
Can an Event Family use their application to host a student for longer than seven nights?
No. If a family only has an Event Application but wants to host longer than seven nights, they will need to complete the full application. The parts of the Event Application that they have already completed can be transferred to those corresponding sections of the full application.
If the family is unwilling or unable to complete the full application, then a Pre-Screen or other fully-screened family should be used to host the student instead.
Can Event placements be used upon a student’s arrival?
Yes. A student can be hosted by an Event Family upon their arrival, but only if their Welcome or Permanent family is already fully-screened and will begin hosting them within seven nights of their arrival. An Event placement cannot be used to allow a student to travel while identifying a Welcome and Permanent family.
Are students allowed to sleep on inflatable beds or pull-out couches for Event placements?
Yes. Because of the short duration of Event placements, there is more flexibility in the type of bed a student can use. Inflatable or convertible beds are sufficient, as long as they are comfortable and will provide the student with an adequate place to sleep.
Can more than two students be placed in an Event placement?
Yes. There is no limit to the number of students that can be hosted by an Event Family, provided there is adequate space for all the students being hosted. Additionally, Event Families can host students from the same country or who speak the same language. No additional paperwork is needed for hosting more than one student in an Event placement.
Is Non-Traditional Paperwork required for an Event placement?
No. If the placement qualifies as an Event placement, non-traditional paperwork for a single parent, same-sex, or double placement would not be required.
Can a student be placed in consecutive Event placements?
If a permanent host family will be travelling or otherwise unable to host for more than 7 nights and the team cannot secure a fully screened family for the entire temporary stay, a student may be placed in consecutive Event placements. However a student may not be in a non-compliant sleeping arrangement for more than 7 days, i.e. a sleeping bag for two weeks. The volunteers must ensure that if the student is in consecutive Event placements, they do not go more than 7 nights without a bed/bedroom sleeping arrangement, in compliance with all relevant regulations.
Event vs. Non-Event Placement Examples:
1. The Alaska Area Team is having a weekend orientation in Anchorage. Nine students will be coming into Anchorage for the weekend so they can take part in the orientation and the Team has found three families willing to host them. Each family will be hosting three students for the weekend, then the students will be returning to their original host families.
Event. There is no limit to the number of students an Event Family can host as long as those students are returning to their fully-screened families.
2. A student in Dallas is having trouble getting along with her host sister. The student tells her liaison that she is uncomfortable in the home and wants to move out. The Team decides to move her into a different home for a week so that she and the host sister can spend some time apart. She will most likely return to her family but volunteers will use the week to asses next steps.
Not an Event. Because this is a support situation that may escalate and there is a chance the student will not return to her fully-screened family, the student should be moved to a Pre-Screen or other fully-screened family instead.
3. A family in Cleveland is going to a friend’s wedding in Florida. They will be gone for 5 days, but they are unable to bring the student with them because the flight is too expensive.
Event. Since the student is moving back when the family returns, an Event Application would suffice.
4. A family in Charlotte becomes unable to continue hosting their student and they ask that he be moved as soon as possible. The local team decides to move him to a short-term family immediately while a new family can be found and screened.
Not an Event. Because the student would not be returning to their original family, an Event Family would be non-compliant. Instead, a Pre-Screen or other fully-screened family should be used.
5. A student is arriving in Phoenix on August 8th, but her host family is away on vacation until August 11th. The family is already fully-screened and is committed to hosting the student as soon as they get back, but they need a different family to host her until their return.
Event. Even though this is the student’s arrival, an Event Family can host the student for up to seven nights before moving in with their Permanent Family, as long as that family is already fully-screened.
6. A student in Maine needs a new family due to her host family moving out of state. The Team has an Event Family who is interested in hosting her for the rest of the year but has not completed a full application yet. The Team decides to move her to that family as an Event placement for a week and will make sure the family complete the full application before the deadline of seven nights.
Not an Event. An Event family cannot be “converted” to a fully-screened family while they are hosting a student for an Event placement. If there is a possibility the student will stay there longer than seven nights, then the family must be fully screened prior to student going there.